Privacy Policy

Last updated: September 5, 2026

Job Agent helps you find and apply to jobs by discovering listings, matching them against your profile, and — with your permission — drafting and sending applications on your behalf. This policy explains what information we collect, how we use it, who we share it with, and the choices you have.

If you don't agree with this policy, please don't use Job Agent.

1. Information we collect

Account information

When you sign up, we collect your name, email address, and — if you sign in with Google or LinkedIn — the basic profile information those providers share with us (typically your name, and email).

Profile and job search information

Information you provide directly: your professional summary, work history, education, skills, job preferences, desired locations, salary expectations, phone number, and links (e.g. LinkedIn, portfolio).

Your CV/resume

If you upload a CV, we store the file itself and extract text from it to help pre-fill your profile and generate application materials. We never invent qualifications, experience, certifications, salary expectations, or work authorization that you haven't explicitly provided or that isn't present in your uploaded documents.

Gmail access (optional)

If you choose to connect Gmail as a sending method, we request send-only access (gmail.send scope). We do not request, and cannot use this permission to read, search, or otherwise access the contents of your inbox. This access is used solely to send job applications you've authorized, from your own address.

Gmail Limited Use compliance

Job Agent's use and transfer of information received from Google APIs will adhere to the Google API Services User Data Policy, including the Limited Use requirements. We use Google user data only to provide and improve the user-facing features that you have authorized, including sending job application emails through your connected Gmail account. We do not use Google user data for advertising, sell it, or transfer it to third parties except as necessary to provide the requested functionality, comply with applicable law, or protect the security of the service.

Application and activity data

We keep a record of jobs discovered on your behalf, match scores and the reasons behind them, application status (e.g. matched, awaiting review, sent, failed), generated cover letters, and timestamps for each stage of the process — so you always have a full history of what the agent did.

Usage and device information

We use your browser's local storage to remember small preferences on your device — such as your light/dark theme choice and whether you've seen the app's intro screen. This information stays on your device and is not sent to our servers.

2. How we use your information

To discover job listings relevant to you and score how well they match your stated profile and preferences, using deterministic, rule-based logic — not AI guesswork — for the scoring itself.
To use AI (currently Google's Gemini models) to extract structured requirements from job postings, and to draft cover letters that are grounded strictly in the facts you've provided — the AI is instructed never to invent achievements, qualifications, or experience you haven't stated.
To send job applications on your behalf via email, using your uploaded CV and a generated cover letter, only up to the level of autonomy you've chosen in Settings (ask first, confident auto-send, or fully automatic).
To send you a copy (BCC) of every application sent on your behalf, so you have independent proof of what was submitted and when.
To notify you by email about new matches, applications that need your input, or a weekly summary — based on the notification preferences you've set.
To maintain, secure, and improve the service, including debugging and preventing abuse.

3. Who we share information with

We don't sell your personal information. We share information only with the service providers that help us run Job Agent, and with the employers you apply to (as expected, since that's the point of the service):

Employers — your CV, cover letter, and contact details are sent directly to the employer or application system you're applying to, exactly as any job application would be.
Neon — our database provider, which stores your account and profile data.
Cloudflare R2 — our file storage provider, which stores your uploaded CV in a private bucket accessible only via short-lived, signed links generated by our servers.
Brevo — our email delivery provider, used to send application emails and notifications.
Google — for sign-in, optional Gmail sending, and AI-based text extraction/generation (Gemini API).
LinkedIn — if you choose to sign in with LinkedIn.

Each of these providers only receives the information necessary to perform their function and is bound by their own privacy and security obligations.

4. Data retention

We keep your account, profile, and application history for as long as your account is active, so the service can continue to work on your behalf and so you retain a complete record of past applications. If you delete your account, we delete or anonymize your personal data within a reasonable period, except where we're required to keep certain records for legal or security reasons.

5. Your choices and rights

You can review and edit your profile, job preferences, and notification settings at any time from Settings.
You can pause the agent at any time from your dashboard, which stops all new automated matching and sending for your profile.
You can disconnect Gmail access at any time from your Google Account's third-party access settings.
You can request deletion of your account and associated data from Settings. We review deletion requests and process them as soon as reasonably possible.
Depending on where you live, you may have additional rights — such as access, correction, portability, or objection to certain processing — under laws like the GDPR or NDPR. Contact us to exercise these rights.

6. Security

We use industry-standard measures to protect your information, including encrypted connections, private storage for your CV with access only via short-lived signed URLs, and access controls on our infrastructure. No system is perfectly secure, but we work to keep your data safe and to limit access to what each part of the system genuinely needs.

7. Children's privacy

Job Agent is intended for job seekers who are old enough to legally work in their jurisdiction. We do not knowingly collect information from children.

8. Changes to this policy

We may update this policy from time to time. If we make material changes, we'll update the "Last updated" date above and, where appropriate, notify you directly.

9. Contact us

Questions about this policy or your data? Reach us at [email protected].